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Safeguarding and Player Welfare

Safeguarding at Basingstoke Rugby Club

“Effective safeguarding arrangements in every local area should be underpinned by two key principles:
• safeguarding is everyone’s responsibility: for services to be effective each professional and organisation should play their full part; and
• a child-centred approach: for services to be effective they should be based on a clear understanding of the needs and views of children.”
(Working Together to Safeguard Children - HM Government, 2015)

Basingstoke Rugby Football Club acknowledges its responsibility to safeguard the welfare of all children and vulnerable adults involved in rugby at our club.
Basingstoke RFC confirms that it adheres to all the RFU’s Safeguarding Policies and procedures, recommended practices and guidelines and furthermore endorses and adopts the statements contained in those documents. These can be viewed at:

Safeguarding Children

(RFU Welfare Policy and Guidelines set out how organisations and individuals should work together to achieve this aim and include RFU Anti-bullying and Social Media and Photographic policies)
For the definitions under ‘Child Protection’, a child is anyone under the age of 18 engaged in any rugby union activity. However, where a 17 year old male player is playing in the adult game it is essential that every reasonable precaution is taken to ensure his safety and wellbeing are protected.

The Key Principles of the RFU Welfare Policy are that:

• The welfare of the child or vulnerable adult (as appropriate) is paramount
• All participants regardless of age, gender, ability or disability, race, faith, size, language or sexual identity, have the right to protection from harm
• All allegations, suspicions of harm and concerns will be taken seriously and responded to swiftly, fairly and appropriately
• Everyone will work in partnership to promote the welfare, health and development of children

As a club we abide by the RFU’s CORE VALUES:

The RFU, in partnership with Premiership Rugby and the Rugby Players Association, promotes the Core Values to everyone from the England team to those in the grassroots game. The Core Values are reflected throughout its policies.

Child Protection Codes of Conduct

In the interest of maintaining child welfare it is important to adhere to the following rules when applicable:
• All rugby coaches must respect the rights, dignity and worth of every young person with whom they work with and treat them equally within the context of rugby union.
• All rugby coaches must place the physical and emotional wellbeing of all young players above all other considerations, including the development of performance.
• The relationship that a rugby coach develops with the players with whom they work must be based on mutual trust and respect.
• All rugby coaches must ensure that all activities undertaken are appropriate to the age, maturity, experience and ability of the young players.
• All rugby coaches must encourage young players to accept responsibility for their own behaviour and performance.


“Paid and volunteer staff need to be aware of their responsibilities for safeguarding and promoting the welfare of children, how they should respond to child protection concerns and make a referral to Local Authority children’s services or the police if necessary.”
(Working Together March 2015, page 63, paragraph 43)

All coaches and adult helpers working with young people at our club are made aware of good safeguarding practices and any poor practices are addressed immediately.
It is EVERYONE’S responsibility at Basingstoke RFC to report concerns.

Basingstoke RFC is committed to working in partnership with parents/carers and statutory Welfare agencies in order to safeguard the young people at our club.

The Club Safeguarding Team consists of:

Sarah Whatmore (Club Safeguarding Officer) – Tel: 07778 934468

Jocleyn Boyce (Ass. Club Safeguarding Officer)

Sue Paterson (Ass. Club Safeguarding Officer)

Ian Fletcher (Youth Disciplinary Officer) – Tel: 07747 0750175

If you witness or are aware of an incident where the welfare of a child or vulnerable adult has been put at risk you must in the first instance inform the Club Safeguarding Officer.
If they are not available, then please contact one of the other members of the team. Whenever they are available they will write their contact details on the information whiteboard which is currently situated by the club’s Automated External Defibrillator.
They will then inform the CB Safeguarding Managerand the RFU Safeguarding Executive. If an incident involves the Club Safeguarding Officer you should inform the Club Chairman or contact the at the RFU.

All members of Basingstoke RFC who have a regular supervisory contact with children or a management responsibility for those working with children shall undertake an RFU Enhanced Criminal Records Bureau disclosure with the Disclosure and Barring Service. These checks are initiated by the clubs’ Safeguarding Team.

In summary, the following are NOT acceptable and will be treated seriously by the club and may result in disciplinary action being taken by the club, the CB or the RFU:
• Working alone with a child, children, vulnerable adult, or adults.
• Consuming alcohol whilst responsible for children or vulnerable adults.
• Providing alcohol to children or allowing its supply.
• Smoking in the presence of children.
• Humiliating children or vulnerable adults.
• Inappropriate or unnecessary physical contact with a child or vulnerable adult.
• Participating in, or allowing, contact or physical games with children or vulnerable adults.
• Having an intimate or sexual relationship with any child or vulnerable adult developed as a result of being in a ‘position of trust.’
• Making sexually explicit comments or sharing sexually explicit material.

We strongly recommend that BRFC coaches DO NOT participate in communication with children on social networking sites or by personal or frequent e-mail/text messaging. Contact with players should always be via (or copied to) their parent or carer. BRFC has also developed a Social Media Policy for all adults to be aware of.

Basingstoke RFC ALWAYS manages the changing facilities for our children and arranges for them to be supervised by at least two adults (RFU CRB checked) of the appropriate gender for the players using the facilities. Basingstoke RFC ensures that all its coaches, parents, officials and spectators are aware that adults must not change at the same time, using the same facilities as children or vulnerable adults:

NO UNAUTHORISED ADULTS ARE ALLOWED TO BE IN THE PLAYERS CORRIDOR, CHANGING ROOMS OR SHOWERS AT ANY TIME.

ALL AUTHORISED ADULTS WILL BE ISSUED WITH A PHOTOGRAPHIC PASS AND BRFC LANYARD.

If you need reminding about why our children enjoy rugby and sport and how they would like the adults around them to behave please take a look at the following video clip:

My Parents are Ugly!

Where next?

First Aid and Emergencies BRFC Injuries and Emergency Plan FIRST AID ARRANGEMENTS AND EMERGENCY PROCEDURES Not every in

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